We take a lot of photos with our iPhones and even DSLRs and other cameras. Photos are great for capturing memories with others, or when you just want to get a snapshot of something beautiful. Photos on Mac can help you keep all of your photos in one place, and even help you organize them.

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How to add pictures and videos to albums

If you have a lot of photos and videos, one of the simplest and easiest ways to start organizing everything is to make use of albums, especially when you give them good names. And if you use iCloud Photo Library, all of your albums in Photos for Mac get synced to your iOS devices too.

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1. Launch Photos on your Mac.

2. Click on Photos in the sidebar, under the Library section.

3. Pick out the photos you want to add to an album, either new or existing.

   • Hold down the command key on your Mac and click to select multiple photos.
4. Right-click on your chosen photos and videos.
5. Move the cursor to Add to.

6. You can choose an existing album, or create new album.

   • If making a new album, give it a good, easy-to-remember name.

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Optionally, you can make a new album at any time by clicking the + button that appears in the sidebar next to My Albums. Drag-and-drop the albums in whatever order you want to rearrange them in the sidebar.

How to organize albums and folders

When you have a lot of albums, it may be better to clean it all up by organizing albums into folders, which are like collections of albums. It's easy to do.

1. Launch Photos on your Mac.

2. Either right-click on My Albums in the sidebar, or hover above and then click on the + button that appears next to My Albums.

3. Click New Folder.

4. Give your folder a name.

   

5. Drag the albums that you want into that folder.

How to use Smart Albums

Smart Albums are like regular albums, but smarter, obviously. They're great for helping you quickly organize images without the need of manually adding each one to an album because it's all automated.

1. Launch Photos on your Mac.

2. Right-click on My Albums or click the + button that appears next to My Albums.

3. Select New Smart Album.
4. Give your Smart Album a name.

5. Choose the parameters for your Smart Album.

6. Click OK to confirm.

Smart Albums have a large number of different parameters, such as photos, faces, aperture, ISO, Live Photo, RAW, Portrait, and more. With all of these options, you can create many different Smart Albums to suit whatever it is you need.

If you're not satisfied with the Smart Album, you can always tweak the settings by clicking on the gear icon that's next to the Smart Album's title, then re-select the parameters you want to use.

Unfortunately, Smart Albums do not sync to your other devices through iCloud Photo Library, as they're only available on your Mac.

How to navigate Photos for Mac faster with the sidebar

The Sidebar in Photos is a great way to quickly jump between various areas in Photos quickly and easily. Plus, it helps you find albums that may otherwise be hidden, so this was a design choice made by Apple.

However, if you are running macOS Sierra and older, you can actually hide or unhide the sidebar as you wish.

1. Launch Photos on your Mac.
2. Click on View in the menu bar.
3. Select Show Sidebar in the menu.
4. The sidebar will appear on the left side of the screen.

5. Follow the steps above to hide it (make sure Show Sidebar is unchecked).

How to navigate moments, collections, and year views in macOS Mojave and earlier

One of the coolest things about Photos is that it intelligently groups all of your photos and videos into moments, collections, and years.

This means that your photos appear in a timeline and are grouped by things like location, or even event. It's a great way to take a look back at your memories and relive those specific moments in time.

The Moments, Collections, and Year views are only available in macOS Mojave and older.

1. Launch Photos on your Mac.
2. Make sure that you're in the Photos view from the sidebar.

3. Click on Photos, Moments, Collections, or Years buttons at the top of the window.

4. Click on a section of a Year to move to that Collection, or a section of a Collection to drill down into that Moment, or an item in a Moment to view that image or video in closer detail.

5. You can also use your keyboard's arrow keys to move between photos and videos in a Moment.

6. A single click on an item selects it, while a double click takes you to view it.

In the Year and Collections views, thumbnails can be small. You can click-and-hold and then drag the cursor in any direction over the thumbnails to get a larger preview. Letting go will take you directly to the image that the cursor was last on.

How to navigate through Years, Months, and Days in macOS Catalina

To replace the previous Moments/Collections/Years view, Catalina changed it to Years, Months, and Days for simplicity.

1. Launch Photos on your Mac.

2. Make sure you're in the Photos section in the sidebar.

   Source: iMore

3. Click the Years, Months, or Days buttons at the top of the window. The default view is All Photos.

4. Clicking on Years lets you see each year as a block. Double-clicking the year takes you into Months.

5. When you double-click on a Month, you'll drill down into the Days view.

How to create a new library with Photos for Mac

You can create a new library for your photos at any time with Photos for Mac. To do so, make sure that you quit Photos and reopen it with the following method to get the Library options.

1. Hold down the Option key on your keyboard.
2. Double-click on Photos on your Mac.
3. Click on the Create New button in the Choose Library window.
4. Name your Library.

5. Click OK.

You've now created a brand new Photos Library. Unfortunately, there is no easy way to migrate over photos and video, so you will need to export the content you want, and then import it back into the new library.

How to switch between Libraries in Photos for Mac

When you create a new library, you may still want to go back to a previous library for something. Fortunately, it's easy to switch between multiple libraries.

1. Make sure that Photos is not open (quit if it is).
2. Hold down the Option key on your keyboard.
3. Double-click on Photos.

4. Click on the name of the library you want to open.

Voilá! Just make sure to repeat this process each time you want to switch to a different Photo library.

How to move your Photos library to an external hard drive

If you're low on storage space on your Mac, you can just move your Photos Library to an external hard drive. Keep in mind though, that you will need to have this external drive plugged in to access your Photos Library, even if you have iCloud Photo Library enabled. And you aren't able to create a second Photos Library that has iCloud Photo Library enabled on your Mac, so be wary.

1. Launch a Finder window on your Mac.
2. Click on the Mac hard drive (Macintosh HD) in the sidebar.
3. Double-click on the Users folder.
4. Double-click on your username.
5. Double-click on your Pictures folder.

6. Click on the Photos Library file and then drag it to your external hard drive in the sidebar.

This process may take a while, depending on how big your Photos library is.

A note on reference libraries

The Photos app technically supports the management of images that aren't locally stored within its library — that is, you can keep a set of images in a folder called 'October Trip' and manage them within Photos without having to make a separate copy of them. You can do this by navigating to Photos > Preferences from the menu bar, selecting the General tab, and unchecking the 'Copy items to the Photos library' box under Importing.

That said, reference libraries won't play nicely with iCloud Photo Library users; you may run into problems when syncing, or not be able to sync at all. So if you plan on using a reference library, you'll have to opt out of iCloud Photo Library.

I also didn't have any luck getting referenced files to sync properly with Photos — I'd delete a photo, but the reference file would stay in its original location, even after deleting it from the 'Recently Deleted' folder. Not sure if that's a bug or just not how Photos wants us managing referenced photos, but worth noting.

Questions?

Sound off in the comments below!

October 2019: Updated for macOS Catalina.

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Are you getting a disk full warning on your MacBook Pro? It says you need to make more space available on your startup disk and urges you to delete files or save space by optimizing storage.

Like this – “Your disk is almost full” (for macOS Sierra or later).

Or this – “Your startup disk is almost full” (for earlier macOS versions).

How can you actually “optimize storage”? Apple has some hints on freeing up storage space, but let’s be honest — the tips are fairly generic! For example, one of them is a recommendation to use iCloud, a subscription service that we’re not really a fan of because it isn’t cheap and the file sync process can be time-consuming.

That’s why we decide to write this post, offering a number of better ways to reclaim more space when MacBook startup disk is full. The best part? We’ll make it as detailed as possible so you won’t feel lost.

Let’s get started, but first…

What’s Filling up My MacBook Startup Disk?

So what exactly is your startup disk? Well, your startup disk is the partition on which your Mac operating system runs. It has a set amount of space (say, 500GB) that you can use to store applications and files. You can’t get rid of that disk because it’s what your Mac uses to function. However, as time goes on the files and apps you add to the MacBook drive will begin to accumulate and limit the space remaining on that disk.

Note: most MacBook users have just one disk named “Macintosh HD” by default, but power users may have two or more.

You’ll get a message from Apple system when your disk is almost full, and if it fills all the way up you won’t be able to download new files, open attachments, or install new programs. An overfilled startup disk will also cause your MacBook to run slower since it won’t be able to use RAM as effectively. This means keeping your disk clean is extremely important for daily operations.

To check what’s taking up space on your mac, you can choose “Manage” on the startup disk warning notification. If you’re ahead of the curve and trying to clean up your Mac before being warned, you can access the management screen by going to About This Mac from the Apple menu (top left of your screen), and then choosing Storage.

You can also use CleanMyMac (via the Quick Menu shown below) to get a quick overview of how much storage space are taken. By the way, the app does more than just that. You can easily use it to clean up gigabytes of system junk and unnecessary files in minutes.

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Regardless of which methods you use, these tools will help you see what’s taking up the most space and guide you towards where to start trimming down.

How Do I Free up More Space on My MacBook?

Now that you know what’s stealing your storage, how can you fix the problem? Aside from the obvious solutions like clearing the trash and downloads folder, there a few different methods you can use.

Tip: Before using any of these methods, backup important files! Time Machine is the built-in app you could use and it’s free. You may also use advanced backup software Get Backup Pro, which offers more powerful and convenient backup options.

We are going to go ahead and grab the USB flash drive. But once it is completed, we can go ahead and close this out. How to rescan itunes library mac. After that open up your iTunes application. Now, you need to eject your USB flash drive and remove it out of USB port on your old computer.On our new computer we are running Windows 10. Basically, we need to copy entire iTunes folder to our flash drive.Keep in mind that depending on the speed performance of your computer and how many music files you need to copy onto your flash drive, this can take from couple of minutes to a good number of hours.

1. Erase Duplicate or Similar Files

These days we all are used to back up phone/camera photos to our computer, and believe it or not, identical or similar files can quickly add up and occupy lots of space. They can be duplicate documents, images taken twice (or more times), redundant backups, and several other formats. The tricky part is those files are usually not easy to be found.

Fortunately, you can use a handy app like Gemini to quickly locate them.

Using the app, you can choose folders to scan and find these unneeded duplicates. Gemini then separates exact duplicates from similar files so you know exactly what you’re looking at, and you’ll be prompted before deleting anything. It can help you reclaim a lot of valuable disk space in just a few minutes.

2. Offload Important but Infrequently Used Files

How often do you watch the movies you’ve downloaded to your computer? Do your old photos need to be within reach at all times or only upon occasion? If you’re someone who keeps archives of documents, images, movies, programs, or other files but only occasionally reference them you might benefit from transferring them to an external drive.

Then start copying files from your MacBook to the external HDD. If you’re copying projects such as unfinished movies or designs, make sure you copy all assets as well or the file will not be able to load properly.

3. Beware of Mac System Files

Depending on the macOS you’re using, you might notice that “System Storage” or “Other Storage” keeps increasing and as a result, taking too much disk space. The worst part? You can’t analyze what’s stored inside as this option is greyed out by macOS by default.

Thankfully, you can use CleanMyMac X to get an “insider” look and clean those unneeded system files. Just download the app and install it on your Mac. Open it, click on Space Lens, run quick scan of your Macintosh HD, then under “System” folder, you’ll be able to see all the details.

4. Sign up for a Better Cloud Storage Program

You may have noticed that Mac’s storage manage panel prompts you to consider iCloud as a way to clear space (see the screenshot below). While we aren’t a huge fan of Apple’s subscription cloud storage program, there are plenty of alternatives available.

Two of the most popular are Google Drive and Dropbox.

Google drive will give you 15GB of free storage space, and the companion program Google Photos offers unlimited image and video storage at 16MP or 1080p and less. If you still don’t have enough space, you can upgrade your Google Drive to 100GB for just $2/month or a terabyte for $9.99/month.

Dropbox offers a basic account for free with 2GB of space, but upgrading to Dropbox Plus will get you a terabyte of uploads for $9.99/month. According to 9to5mac, Dropbox stands out for its file-sync speed and reliability as he put:

“For me, the crucial benefit of Dropbox is speed and reliability. I’ve tried all the main services over the years, and Dropbox has always been 100% reliable and has consistently synced within seconds.”

Both programs offer an automatic import function as well to help cut down on your work.

5. Deep Clean Your MacBook Drive

If storage space seems to be a recurring problem, you will benefit from cleaning out system junk and useless files to stay on top of any storage issues. Again, CleanMyMac is the best solution to handle this. It’s an app that provides you insightful information on what’s taking away your storage.

You can use the app to scan unnecessary files such as temporary documents, attachments, and iTunes/iMovie junk that usually require extensive searching to find buried in your Mac’s library. After the scan, it then offers a number of suggested actions you can take to reclaim more space.

6. Manually Delete Old Large Files & Apps

If you’re looking for a quick and short-term fix, manually clearing out those old large files will help you get a few extra gigabytes of space without sacrificing a great deal of time.

First, open Finder and navigate to “All My Files” from the sidebar. Make sure your files are in list view (the icon that looks like 4 stacked lines should be dark grey) and then choose “Size” from the header.

If you’re on an older macOS, you’ll need to click the settings gear in Finder and select ARRANGE BY > SIZE. This will produce a slightly different layout which groups your files by category (100MB – 10GB, 1MB – 100 MB, etc). You can find the size of each file by right-clicking and choosing “Get Info”.

Once you know which files are largest, you can start removing those you no longer need and clearing space as efficiently as possible. Some common space hogs include videos, old DMGs, creative applications, and large audio files.

A quicker way to spot out old big files on your Mac is to run CleanMyMac X (again) and navigate through the Large & Old Files feature as it will sort all those items based on file size.

That’s all we want to share with you in this article. Did you manage to address the disk almost full issue on your MacBook Pro? Which method(s) do you find most helpful? Or you have another awesome tip to reclaim more storage quickly? Let us know by leaving a comment below.